Notice Boards

A hazard notification sign must be posted at all entrances to spaces containing hazards. The notice must identify pertinent information such as emergency contacts, entry requirements, hazards present, and exit requirements.

EH&S is in the process of transitioning to a new Hazard Notification sign that allows staff to easily manage and update hazard information digitally, enabling real-time updates and reducing the need to contact EH&S for signage changes. If you need a new Notice Board, click the buttons below to download the appropriate hazard notification form (Excel file). Please note that the file must be downloaded to your computer and opening it in a browser tab will not work.

The Hazard Notification for Radiation Labs applies to labs that use radioisotopes registered with the Radiation Safety Office. All other UF spaces should use the Hazard Notification instead.

Follow these steps to complete the Hazard Notification:

1. Download the appropriate Excel file above.
2. Open the Form tab in the spreadsheet.
3. Fill in the grey fields at the top of the page with your lab’s information. Include after-hours phone numbers for at least 2 individuals who can provide information about the lab in the event of an emergency.
4. In the Entry Requirements section, use the dropdown menus to select any required health assessments. If none apply, select “N/A.” If specific vaccinations are necessary, please list them here.
5. Hazards Present section: under each blank box, select one relevant hazard using the dropdown menus provided. All hazards present in LATCH must be identified in this section. To keep a space blank, choose “Select” from the dropdown.
6. If using the Hazard Notification for Radiation Labs, contact the Radiation Safety Office for the appropriate radiation stickers.
7. Print the completed Form in color on standard 8.5″ x 11″ paper (color printing is required).
8. Affix a sign at each entrance to the space using an appropriate sign holder. You may obtain a sign holder from EH&S (instructions below) or purchase your own.
9. The Hazard Notification sign must be updated on an annual basis.

Sign Holder and Placement

To request a sign holder from EH&S, please submit the Lab Signage Request Form. EH&S will provide them free of charge. Alternatively, each lab or department may purchase their own sign holders if preferred. Sign holders must hold an 8.5 x 11 sheet of paper and must have a transparent front.
It is imperative to follow the guidelines found here for proper sign placement (PDF).

Emergency Call List Privacy Form

The Emergency Call List Privacy Form provides an avenue to disclose emergency contact information privately, eliminating the need to publicly post phone numbers on the Hazard Notification sign. To maintain your emergency contact information private, please follow these steps:

1. Include each contact’s name on the Hazard Notification sign.
2. In the grey box titled “Privacy Contact on File with EH&S?” select Yes from the provided dropdown list.
3. Submit the Emergency Call List Privacy Form to EH&S. Please note that this form must be re-submitted to EH&S annually.

Hazard Stickers and Other Signage

EH&S will continue distributing stickers for equipment and waste as needed. . To request stickers, please submit the EH&S Lab Signage Order Form. Stickers will be mailed at no cost.